FLOORING RENTAL TERMS & CONDITIONS
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AGREEMENT
The flooring can be rented for rehearsals and other events/activities as agreed upon. It is fit to the Darke Hall stage exactly.
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This contract represents an agreement between Collective Studios Regina Ltd., and “Renter”. If Renter fails to uphold any of the following terms of this agreement, Renter’s future requests may be declined. Rental is not guaranteed until a payment is made and the Rental Agreement has been completed and signed by the renter. Total hours used are calculated from scheduled pick up time until actual drop off time of the flooring. A staff member will provide access to the building to pick up the flooring at an agreed upon time. The renter understands that flooring has been used and may show scuff marks and/or acceptable wear.
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The renter agrees to be solely responsible for the safety and well-being of anyone that use the floor. Renters are fully responsible for the actions and/or damages of themselves and their guests during their time using the flooring, as well as any legal action resulting from the conduct of the members of the rental period, taken at whatever time.
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The flooring must be left in the same condition as it was in at the renter’s arrival. No additional cutting of the flooring is allowed without written consent of Collective Studios.
Collective Studios reserves the right to refuse reservations at its sole discretion.
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Payment
Renters will pay before the time of the rental period. Renters MUST pay for the flooring before the time it is used via invoice sent by Collective Studios Regina Ltd.
A refundable Damage Deposit may also be requested. The Damage Deposit will be returned if there is no damage to the flooring upon return.
Cancellation
Flooring rentals for 1-4 days may be cancelled via email with 48 hrs notice. There are no refunds in a cancellation is made within 48 hours prior to the rental. Any deposits collected are non-refundable. Refunds of the flooring will be sent (less a service fee) after the cancellation is made.
Flooring rentals for 5+ days may be cancelled via email with ONE WEEK’S notice. There are no refunds if a cancellation is made within 1 week prior to the rental.
Collective Studios Regina Ltd. is not liable for acts out of its control that affect the rental, such as power outages, weather, or emergencies. In such cases, a prorated portion of the renter’s payment will be refunded.
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Equipment
Rental includes the entire collection of flooring, which is fit to the Darke Hall stage exactly. The rolls are at 6.5 at maximum.
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Upon request, renters can also purchase flooring tape which is required to attach the flooring. Flooring tape is available for $25/roll +tax. Any unused flooring tape can be returned when the flooring is brought back to the studio.
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Transportation
Collective Studios is NOT responsible for transporting the flooring, and arrangements must be made by the renter to pick up and drop off the floor. All flooring and tape will be ready at Collective Studios at an agreed upon time between the studio and renter.
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The renter shall be solely responsible for any damage or loss to Collective Studios’ property that occurs during the time the renter. Should damage and/or theft occur, any deposits collected will be held until repairs or replacements can be made. If the damages or losses exceed the amount of the deposit, or a deposit has not been collected, the renter agrees to pay for the additional repairs or replacement costs, including any loss of use fees. The renter agrees to pay for damage to the flooring including loss, holes, tears, cutting of floor, etc. ​
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WAIVER OF LIABILITY
Use of Collective Studios Regina Ltd. premises and equipment is entirely at the renter’s risk. The renter hereby agrees that Collective Studios will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to renter, their party or possessions while in use of the floor. The renter holds harmless and indemnifies Collective Studios and its owners, agents, representatives, associates, employees, guests and tenants against any suit, claim, loss, accident, judgment, fine, injury or damages, including reasonable attorney’s fees. This indemnification shall continue in full force and effect during and after the term of the rental for such causes arising during the term of the rental.
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