RENTAL TERMS & CONDITIONS

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AGREEMENT

This contract represents an agreement between Collective Studios Regina Ltd., and “Renter”. If Renter fails to uphold any of the following terms of this agreement, Renter’s future requests may be declined. The studio space can be rented for rehearsals and other events/activities as agreed upon. Space is not guaranteed until a payment is made and the Rental Agreement has been completed and signed by the renter. Total hours used are calculated from scheduled access time until actual end of cleanup when the building is locked. A staff member will provide access to the building at your designated access time. The renter understands that Collective Studios is a working dance space, and can not guarantee a quiet environment unless the entire facility is rented. 

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The renter agrees to be solely responsible for the safety and well-being of any students/clients they engage with. Renters are fully responsible for the actions and/or damages of themselves and their guests during their time on the premises, as well as any legal action resulting from the conduct of the members of the rental period, taken at whatever time.

The studio and adjacent grounds must be left in the same condition as they were found upon the renter’s arrival (including the removal of garbage and recycling at the end of rental).

 

Collective Studios reserves the right to refuse reservations at its sole discretion.

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Payment

Renters will pay before the time of each rental period. Renters MUST pay for all studio space before the time it is used via invoice sent by Collective Studios Regina Ltd. Full facility rentals can be paid in 50% instalments up until the date of the rental.

A refundable Damage Deposit may also be requested. The Damage Deposit will be returned if there is no damage to the studio, structures, and equipment.

 

Cancellation

Studio space may be cancelled via email with 48 hrs notice. There are no refunds in a cancellation is made within 48 hours prior to the rental. Deposits are non-refundable. Refunds of the space will be sent (less a service fee) after the cancellation is made. 

Full facility rentals may be cancelled via email with TWO WEEK’S notice. There are no refunds if a cancellation is made within 2 weeks prior to the rental. 

Collective Studios Regina Ltd. is not liable for acts out of its control that affect the rental, such as power outages, weather, or emergencies. In such cases, a prorated portion of the renter’s payment will be refunded.

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Equipment

Renters are given access to the following:

- Studio space

- Lights

- Sound system

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Upon request, renters can also have access to the following: 

- Microphone

- 20 vinyl folding chairs

- 8 steel folding chairs (waiting room)

- Two 6ft folding tables

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The renter shall be solely responsible for any damage or loss to Collective Studios’ property and/or equipment that occurs during the time the renter or their party occupies the premises. Should damage and/or theft occur, a deposit will be held until repairs or replacements can be made. If the damages or losses exceed the amount of the deposit, renter agrees to pay for the additional repairs or replacement costs, including any loss of use fees. The renter agrees to pay for damage to the premises including spills, broken/misused equipment, furniture and/or fixtures.

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Licensing

It is the renter's responsibility to have all proper licensing and insurance necessary for their rental, which includes (but is not limited to) liquor licensing, gambling licensing and/or special event insurance (if required). A copy of the license/insurance must be sent to Collective Studios Regina prior to the event. 

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WAIVER OF LIABILITY

Use of Collective Studios Regina Ltd. premises and equipment is entirely at the renter’s risk. The renter hereby agrees that Collective Studios will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to renter, their party or possessions while on the premises. The renter holds harmless and indemnifies Collective Studios and its owners, agents, representatives, associates, employees, guests and tenants against any suit, claim, loss, accident, judgment, fine, injury or damages, including reasonable attorney’s fees. This indemnification shall continue in full force and effect during and after the term of the rental for such causes arising during the term of the rental.

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